Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	DD= MBS Invoice	Defaulted
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter MBS Reference Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description (ie Purpose of invoice)	Not Required
Trading Part. BA	N\A	Not Required
First Line Item – PstKy	01 = Customer Invoice. Only one customer should be posted to in a document.	Required
First Line Item – Account	Customer Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter to advance to the first line item -

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Tax Amount	Not Utilized (For Interfaces only)	Not Required
Calculate Tax	X Indicator Always	Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Customer Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	Enter payment block in order to create transaction level payment block	Optional
Pmnt Method	Enter payment method for specific output	Not Required
Allocation		Optional
Text	Transaction Description.	Required
Next Line Item – PstKy	50 = Credit Entry	Required
Next Line Item – Account	Account to be Charged – Search Function Available	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter line item amount	Required
Profit Center	Default from Order	Dependant on Trans.
Order	Enter internal order #	Required
More	Not Utilized	Not Required
Quantity	Not Utilized. Not all accounts will have the field available for input	Not Required
Allocation
Text	Transaction Description.	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the next line item - if more than one account has to be posted to. Otherwise, continue with the following steps.

Click Document Overview to display entries for current document -

The following screen is displayed:

Document Overview displays the information that has been entered into the document at that point in time. The document may be complete or incomplete.

The option to Park the document is available throughout the document entry process.

Click the park document button or follow the menu path Document à Park Document

Document Simulate

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

Depending on the options of the user –

The following screen is displayed:

Intercompany Credit memo Entry

Access Transaction by:

Via Menu:	Via: Accounting à Financial Accounting à Accounts Receivable à Document à Credit memo
Via Transaction Code:	F-27

The following screen is displayed:

Field	Possible Entries	Action
Document Date	Enter Credit memo Date	Required
Doc. Type	DC= MBS Credit Memo	Defaulted
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter MBS Reference Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description (ie Purpose of invoice)	Not Required
Trading Part. BA	N\A	Not Required
First Line Item – PstKy	11 = Customer Credit Only one customer should be posted to in a document.	Required
First Line Item – Account	Customer Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter to advance to the first line item -

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter credit amount	Required
Tax Amount	Not Utilized (For Interfaces only)	Not Required
Calculate Tax	X Indicator Always	Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Customer Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	Enter payment block in order to create transaction level payment block	Optional
Pmnt Method	Enter payment method for specific output	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter line item amount	Required
Tax Code	User Determined: O0/I0 – Exempt, O1/I1- Taxable,	Required
Jurisdiction Code	Default from Vertex based on Internal Order	System
Profit Center	Default from Order	Dependant on Trans.
Order	Enter internal order #	Required
More	Not Utilized	Not Required
Quantity	Not Utilized. Not all accounts will have the field available for input	Not Required
Allocation
Text	Transaction Description.	Required
Next Line Item – PstKy	40 = Credit Entry if more than one account need to be charged.	Required
Next Line Item – Account	Account to be Charged – Search Function Available	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the next line item - if more than one account has to be posted to.

Click Document Overview to display entries for current document -

Document Overview displays the information that has been entered into the document at that point in time. The document may be complete or incomplete.

The option to Park the document is available throughout the document entry process.

Click the park document button or follow the menu path Document à Park Document

Document Simulate

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

Depending on the options of the user –

The following screen is displayed:

Inter-company Internal Transfer Posting

Process):

Sub-Process: Reporting

Tasks included:

 Internal Transfer Posting – With Clearing Step 1(Two – step process)
 Internal Transfer Posting – With Clearing Step 2 (Two – step process)

Task/Script Overview:

This task involves the posting of internal transfer transactions. Typically, the internal transfer postings can be used to address mispostings to inter-company customer \ vendor accounts.

Intercompany or affiliate accounts are assigned trading partners in their master records. In a document, there can only be one trading partner as the trading partner on the line item is copied over to the document header information. Therefore, in a transfer posting that involves two or more affiliate vendor masters, the entry has to make use of a clearing account and two posted documents instead of one.

Procedural Steps:

Internal Transfer Posting – With Clearing Step 1

Access Transaction by:

Via Menu:	Via: Accounting à Financial Accounting à Accounts Receivable à Other à Intern. Trnsf. Psting à With Clearing
Via Transaction Code:	F – 30

The following screen is displayed:

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	01 = Cust. Invoice 31 = Vendor Invoice	Required
First Line Item – Account	New Line Item To Be Posted Intercompany Customer \ Vendor Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Tax Amount	Not Utilized (Interfaces Only)	Not Required
Calculate Tax	X Indicator Always	Not Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Vendor Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	Enter payment block in order to create transaction level payment block	Not Required
Pmnt Method	Enter payment method for specific output	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	40 Debit GL	Required
Next Line Item – Account	Intercompany Clearing account to be used	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click the Enter button.

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Profit Center	Enter respective profit center – Drop down search box	Required
More	Not Utilized	Not Required
Value Date	Default from document date	System
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	Blank – End of entry	Blank
Next Line Item – Account	Blank – End of entry	Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Simulate.

The following screen is displayed:

Click on Save .

The following screen is displayed:

Internal Transfer Posting – With Clearing Step 2

Access Transaction by:

Via Menu:	Via: Accounting à Financial Accounting à Accounts Receivable à Other à Intern. Trnsf. Psting à With Clearing
Via Transaction Code:	F – 30

The following screen is displayed:

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Clearing account used in step one	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Vendor account	Required
Account Type	System default	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed:

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Double click to deselect the items that you are not to be involved in the transfer. To mass select invoices, click on Select All then Inactive .

The following screen is displayed:

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Displays

Vendor 150000 (Items cleared from account as a result of transfer to 150001):

Vendor 150001:

(Note: The document noted in the script would not normally be cleared. Item is displayed as cleared line item as a result of payment program processing. In production, the payment program would not clear such items.)

Intercompany Reconciliation

Process (use drop down list):

Sub-Process: Reporting

Business process owner: Steve Sliwicki

Business process coordinator: Tom Haegley

Consultant: Teresa Braganza

Subject matter expert: Jim Johnson

File version: 1.0 (last updated on 01/29/01)

Path: \3 Business Scenarios\Treasury (AR)\AR_busse_6.3 Intercompany Reconciliation.doc

Tasks included:

Account Display Line Items

Internal Transfer Posting – With Clearing (Clear items to Consolidated)

Internal Transfer Posting – With Clearing (Payment)

Task/Script Overview:

This task involves the review of intercompany account line items, clearing of items from specific intercompany customer \ vendor accounts (ie. vehicles, parts, etc.) and the posting of internal transfer transactions for payments.

Procedural Steps:

Account Line Item Display

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Receivable à Account àDisplay Line Items

Via Transaction Code:

FBL5

The following input screen is displayed:

Field	Possible Entries	Action
Vendor	Enter the customer \ vendor's account number. Use the drop down search tool to find an account number if you don't know it.	Required
Company code	Enter 1336 for MBUSA	Required
Line item selection	Select the type of documents you wish to display. Click on the Open Items indicator.	Required
Selection criteria	Enables limiting factors for a search.	Optional
With worklist	Use this only if you are going to display documents for more than one vendor, and you have created a work list of your Vendors.	Optional
Line layout	Possible line layouts for list displays and list processing. This can be set to default by the user. For example - vehicles, use "MBUSA - Vehicle Model, MY, Serial #". For Parts & Other, use the Special Variant "MBUSA Parts & Other - I/F, Doc Type, #" (see image below)	Defaults
Totals variant	The fields according to which the line items are to be totaled up to three levels. For example – vehicles, use "Vehicles Totals Variant". For Parts & Other, use Document Type - Document Date".	Defaults
Sort variant	Determines the sorting of the line items. For example – vehicles, use "MBUSA - Vehicles Sort". For all others, use "Standard"	Defaults
List begins with	Indicates how the results will be presented. Line items will show all detail with summary data at the end. Totals begins with the summary data and permits a 'drill down' to the detail.	Required

Click button to display the open items on the account.

The following screen is displayed:

The following "hot buttons" can be used to manage the view of the data:

: This button allows you to change the view of the line layout. However, the standard line layout should serve the purposes of intercompany reconciliation.

: This button will allow you to add an additional field to the current line layout. Note that if your cursor is currently on the screen in one of the columns, the new field column will be placed precisely there. Otherwise, place your cursor at the end of the current line layout to have the additional field added at the end. You can only add one additional field per view. Click on the Additional Field button to bring up a list of the available fields that can be added to the view:

Again, the standard line layout should be adequate for analysis. However, the additional fields can be expanded in the future.

Use the button to revert to the original line layout.

: (Also found using menu path Edit > Totaling) The summation button permits a totaling according to pre-defined totals variants when the button is clicked. For example, to total by Document Type, the cursor is left on the Document Type title while the button is pressed. The data is then sorted according to new instances of data in this field:

Double click on the line item to see the details. In this example select Vendor Invoice - Parts. The screen detailing the next totaling variable is displayed:

Double Click again on the line item to see the detail of the two items summarized within:

Invoice level detail is displayed now. Use the to return to the previous summarized level until you have returned to the full listing of all open items.

: (Also found using menu path Edit > Sort) The sort buttons permit a view of the data sorted according to the variable you choose, whether it is dollar value, legacy invoice number, model or model year. The following shows an ascending sort by Amount:

(Also found using menu path Edit > Find) The find button allows you to immediately locate a document according to a value or value range. You may choose up to three different fields to find documents with, such as document type, posting date, and amount as follows:

Click the green check to accept the field selection. The following screen is displayed:

You can now enter a value or range. The button requires that both criteria be met for documents to be included in the search results. The button permits either criteria to be met for documents to be included in the search results. Click on the green check mark to display the results:

Display Document: This button acts the same as double-clicking on the line item in the listing. It "drills down" to the line item within the document itself as follows:

Use the to return to the previous summarized level until you have returned to the full listing of all open items.

: (Also found using menu path Line Items > Print) This is the print button used to print the list.

: (Also found using menu path Line Items > Spreadsheet) The Spreadsheet button quickly enables you to export the list to an Excel Spreadsheet pivot table format. The following is displayed:

Clicking on the green check mark will open up Excel and populate a spreadsheet with the list data.

Internal Transfer Posting – With Clearing

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Receivable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F - 30

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Customer \ Vendor Account	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Customer \ Vendor account	Required
Account Type	System default	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Double click to deselect the items that you are not to be involved in the transfer. To mass select invoices, click on Select All then Inactive .

The following screen is displayed:

Scan through the entire list and select the items included in the amount for clearing:

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Displays

Vendor 150000 (Items cleared from account as a result of transfer to 150003):

Vendor 150003:

Internal Transfer Posting – With Clearing

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Receivable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F - 30

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Bank Account	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Customer \ Vendor account	Required
Account Type	System default	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Double click to deselect the items that you are not to be involved in the transfer. To mass select invoices, click on Select All then Inactive . In this case, the item selected was correct and no action is necessary.

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Display

Vendor 150003:

AR to AP Sections Divide

Stan's Notes

This page is left intentionally as a collating aid separating the AP from the AR sections of the Cource FIIC01. Personally, I think each section should bear separate course name though they may be given in the same class session.

Intercompany Invoice – Credit Memo Entry

Process (use drop down list):

Sub-Process: Reporting

Business process owner: Steve Sliwicki

Business process coordinator: Tom Haegley

Consultant: Teresa Braganza

Subject matter expert: Michael Iuliano

File version: 1.0 (last updated on 01/29/01)

Path: -> M:\MBUSASAP\Implementation\3 Business Scenarios\Accounts Payable\AP_busse_7.1 Intercompany Invoice-Credit Memo Entry.doc

Tasks included:

Invoice Entry

Task/Script Overview:

This task encompasses the creation of an FI-AP intercompany invoice. Majority of intercompany payable transactions will be posted through an interface (ie Vehicle wholesale purchase, PICS). For any manual processing, an intercompany invoice will not be checked against the AP validation for amount > USD $5000.

FI-AP Intercompany Invoice Entry

Procedural Steps:

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Document à Invoice

Via Transaction Code:

F-43

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	System Generated	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	System Generated	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
Trading Part. BA	N\A	Not Required
First Line Item – PstKy	31 = Vendor Invoice	Required
First Line Item – Account	Intercompany Vendor Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the first line item -

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Tax Amount	N\A (Interface only)	Blank
Calculate Tax	X Indicator Always	Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Vendor Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	N\A - Enter payment block in order to create transaction level payment block	Blank
Pmnt Method	N\A - Enter payment method for specific output	Blank – will be reconciled with the Decade
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	40 = Debit Entry	Required
Next Line Item – Account	Account to be Charged – Search Function Available	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the next line item -

Field	Possible Entries	Action
Amount	Enter line item amount	Required
Profit Center	Default from Order	Dependant on Trans.
Order	Enter internal order #	Required
More	Not Utilized	Not Required
Quantity	Not Utilized	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	Not Utilized	Not Required
Next Line Item – Account	Not Utilized	Not Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Document Overview to display entries for current document -

Document Overview displays the information that has been entered into the document at that point in time. The document may be complete or incomplete.

The option to Park the document is available throughout the document entry process.

Click the park document button or follow the menu path Document à Park Document

Document Simulate

Follow menu path – Document à Simulate

Document Simulate displays the document, as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

FI-AP Intercompany Credit Memo Entry

Procedural Steps:

FI-AP credit memo entry posts a debit to the vendor account and credits the respective offsetting line item(s).

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Document à Credit Memo

Via Transaction Code:

F - 41

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	System Generated	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	System Generated	System
Translation Date	N\A	Not Required
Reference	Enter Credit Memo Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
Trading Part. BA	N\A	Not Required
First Line Item – PstKy	21 = Vendor Credit Memo	Required
First Line Item – Account	Intercompany Vendor Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the first line item -

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter credit memo amount	Required
Tax Amount	Not Utilized	Not Required
Calculate Tax	X Indicator Always	Not Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Vendor Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	Enter payment block in order to create transaction level payment block	Not Required
Pmnt Method	Enter payment method for specific output	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	50 = Credit Entry	Required
Next Line Item – Account	Account to be Charged – Search Function Available	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Enter to advance to the next line item -

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter line item amount	Required
Tax Code	User Determined: I0 – A\P Tax Exempt I1 – A\P Sales Tax Vendor Assessed U1 – Use Tax-Self Assessed	Required
Jurisdiction Code	Default from Vertex based on Cost Center	System
Profit Center	Display - Default from Order	Default
Order	Enter internal order #	Required
More	Not Utilized	Not Required
Quantity	Not Utilized	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	Not Utilized	Not Required
Next Line Item – Account	Not Utilized	Not Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click Document Overview to display entries for current document -

Document Overview displays the information that has been entered into the document at that point in time. The document may be complete or incomplete.

The option to Park the document is available throughout the document entry process.

Click the park document button or follow the menu path Document à Park Document

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

Depending on the options of the user –

The following screen is displayed:

Inter-company Internal Transfer Posting

Process (use drop down list):

Sub-Process: Reporting

Business process owner: Steve Sliwicki

Business process coordinator: Tom Haegley

Consultant: Teresa Braganza

Subject matter expert: Michael Iuliano

File version: 1.0 (last updated on 01/29/01)

Path: -> M:\MBUSASAP\Implementation\3 Business Scenarios\Accounts Payable\AP_busse_7.2 Intercompany Internal Transfer posting.doc

Tasks included:

Internal Transfer Posting – With Clearing Step 1(Two – step process)

Internal Transfer Posting – With Clearing Step 2 (Two – step process)

Task/Script Overview:

This task involves the posting of internal transfer transactions. Typically, the internal transfer postings can be used to address mispostings to inter-company customer \ vendor accounts.

Procedural Steps:

Internal Transfer Posting – With Clearing Step 1

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F – 51

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	31 = Vendor Invoice	Required
First Line Item – Account	New Line Item To Be Posted Intercompany Vendor Number – Search Function Available	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Tax Amount	Not Utilized (Interfaces Only)	Not Required
Calculate Tax	X Indicator Always	Not Required
Tax Code	**	Required
Payt Terms	Enter payment terms if different from Vendor Master	Not Required
Days/percent	Default from Payment Terms	System
Baseline date	Default from Document Date	System
Fixed	Default from Payment Terms	System
Discount Base	Default from Payment Terms	System
Discount Amount	Default from Payment Terms	System
Invoice ref.	Not Utilized	Not Required
Pmnt Block	Enter payment block in order to create transaction level payment block	Not Required
Pmnt Method	Enter payment method for specific output	Not Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	40 Debit GL	Required
Next Line Item – Account	Intercompany Clearing account to be used	Required
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click the Enter button.

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Profit Center	Enter respective profit center – Drop down search box	Required
More	Not Utilized	Not Required
Value Date	Default from document date	System
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy	Blank – End of entry	Blank
Next Line Item – Account	Blank – End of entry	Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Simulate. The following screen is displayed:

Click on Save .

Internal Transfer Posting – With Clearing Step 2

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F - 51

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Clearing account used in step one	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Choose Open Items

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Vendor account	Required
Account Type	System default - K = Vendor	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Double click to deselect the items that you are not to be involved in the transfer. To mass select invoices, click on Select All then Inactive .

The following screen is displayed:

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Displays

Vendor 150000 (Items cleared from account as a result of transfer to 150001):

Vendor 150001:

Intercompany Reconciliation

Process (use drop down list):

Sub-Process: Reporting

Business process owner: Steve Sliwicki

Business process coordinator: Tom Haegley

Consultant: Teresa Braganza

Subject matter expert: Michael Iuliano

File version: 1.0 (last updated on 01/29/01)

Path: -> M:\MBUSASAP\Implementation\3 Business Scenarios\Accounts Payable\AP_busse_7.3 Intercompany Reconciliation.doc

Tasks included:

Account Display Line Items

Internal Transfer Posting – With Clearing (Clear items to Consolidated)

Internal Transfer Posting – With Clearing (Payment)

Task/Script Overview:

Procedural Steps:

Account Line Item Display

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable à Account àDisplay Line Items

Via Transaction Code:

FBL1

The following input screen is displayed:

Field	Possible Entries	Action
Vendor	Enter the customer \ vendor's account number. Use the drop down search tool to find an account number if you don't know it.	Required
Company code	Enter 1336 for MBUSA	Required
Line item selection	Select the type of documents you wish to display. Click on the Open Items indicator.	Required
Selection criteria	Enables limiting factors for a search.	Optional
With worklist	Use this only if you are going to display documents for more than one vendor, and you have created a work list of your Vendors.	Optional
Line layout	Possible line layouts for list displays and list processing. This can be set to default by the user. For example - vehicles, use "MBUSA - Vehicle Model, MY, Serial #". For Parts & Other, use the Special Variant "MBUSA Parts & Other - I/F, Doc Type, #" (see image below)	Defaults
Totals variant	The fields according to which the line items are to be totaled up to three levels. For example – vehicles, use "Vehicles Totals Variant". For Parts & Other, use Document Type - Document Date".	Defaults
Sort variant	Determines the sorting of the line items. For example – vehicles, use "MBUSA - Vehicles Sort". For all others, use "Standard"	Defaults
List begins with	Indicates how the results will be presented. Line items will show all detail with summary data at the end. Totals begins with the summary data and permits a 'drill down' to the detail.	Required

Click button to display the open items on the account.

The following screen is displayed:

The following "hot buttons" can be used to manage the view of the data:

: This button allows you to change the view of the line layout. However, the standard line layout should serve the purposes of intercompany reconciliation.

Again, the standard line layout should be adequate for analysis. However, the additional fields can be expanded in the future.

Use the button to revert to the original line layout.

Double click on the line item to see the details. In this example select Vendor Invoice - Parts. The screen detailing the next totaling variable is displayed:

Double Click again on the line item to see the detail of the two items summarized within:

Invoice level detail is displayed now. Use the to return to the previous summarized level until you have returned to the full listing of all open items.

Click the green check to accept the field selection. The following screen is displayed:

Display Document: This button acts the same as double-clicking on the line item in the listing. It "drills down" to the line item within the document itself as follows:

Use the to return to the previous summarized level until you have returned to the full listing of all open items.

: (Also found using menu path Line Items > Print) This is the print button used to print the list.

: (Also found using menu path Line Items > Spreadsheet) The Spreadsheet button quickly enables you to export the list to an Excel Spreadsheet pivot table format. The following is displayed:

Clicking on the green check mark will open up Excel and populate a spreadsheet with the list data.

Internal Transfer Posting – With Clearing

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F - 51

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA 1340 = MBSC	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Customer \ Vendor Account	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Customer \ Vendor account	Required
Account Type	System default	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Double click to deselect the items that you are not to be involved in the transfer. To mass select invoices, click on Select All then Inactive .

The following screen is displayed:

Scan through the entire list and select the items included in the amount for clearing:

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Displays

Vendor 150000 (Items cleared from account as a result of transfer to 150003):

Vendor 150003:

Internal Transfer Posting – With Clearing

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Other à Intern. Trnsf. Psting à With Clearing

Via Transaction Code:

F - 51

Field	Possible Entries	Action
Document Date	Enter Invoice Date	Required
Doc. Type	SI – Intercompany Document	Required
Company Code	1336 = MBUSA	Required
Posting Date	Defaults to current system date	System
Period	System Generated	System
Currency/rate	USD = US Dollars	Required
Document Number	Internally assigned	System
Translation Date	N\A	Not Required
Reference	Enter Invoice Number	Required
Cross-CC no.	N\A	Not Required
Doc. Header Text	Transaction Description	Not Required
ClearingText	Clearing transaction description	Required
Outgoing Payment	Flag indicator based on transaction	Trans. Dependant
Incoming Payment	Flag indicator based on transaction	Trans. Dependant
Credit Memo	Flag indicator based on transaction	Trans. Dependant
Transfer Posting with Clearing	Flag indicator based on transaction	Trans. Dependant
First Line Item – PstKy	50 Credit posting	Required
First Line Item – Account	Bank Account	Required
First Line Item – Sp. G\L	Not Utilized	Not Required
First Line Item – Trans. Type	Not Utilized (Only for Fixed Assets)	Not Required

Click Enter or Choose Open Items to advance to the first line item - or

The following screen is displayed:

Field	Possible Entries	Action
Amount	Enter invoice amount	Required
Calculate Tax	X Indicator Always	Not Required
Profit Center	Profit center	Required
Allocation		Optional
Text	Transaction Description	Required
Next Line Item – PstKy		Blank
Next Line Item – Account		Blank
Next Line Item – Sp. G\L	Not Utilized	Not Required
Next Line Item – Trans. Type	Not Utilized	Not Required

Click on Choose Open items

The following screen is displayed:

Field	Possible Entries	Action
Company Code	1336 = MBUSA	Required
Account	Customer \ Vendor account	Required
Account Type	System default	System default
Special G\L Ind.	Not Utilized	Not Required
Normal OI	Indicator On = Standard Open Items only - always	Required
Pmnt advice no.	Key of a payment advice for which the accompanying open items are to be processed.	Optional
Other Accounts	Select the field if you want to clear across several accounts or across several company codes.	Optional
Distribute by Age	Distribute automatically by due date	Optional
Automatic Search	Indicator that the system should try to find the open items to be cleared given the clearing amount.	Optional

Complete the desired parameters in the additional selection fields in order to narrow the items and click on the Process Open Items button -

The following screen is displayed with the selected items:

Field	Possible Entries	Action
Discount	Cash discount deduction for the item. The cash discount which is taken into account during clearing	Optional
Cash D%	Selected cash discount percentage rate	Optional
Display from item	First item to be displayed on the page	Not Required
Reason code	Key which represents a reason for payment differences. The keys can be freely defined in the system.	N\A – Accts. Payable
Difference postings	Total of difference postings	Optional

Follow menu path – Document à Simulate

Document Simulate displays the document as it will post. However, if there are any errors in the document a message will appear and SAP will display the Document Overview at that point in time.

Click on the Save icon to save your changes (ie: post the document).

The following screen is displayed:

Account Line Item Display

Vendor 150003:

Automatic Clearing

Process (use drop down list):

Sub-Process: Intercompany Account Maintenance

Business process owner: Steve Sliwicki

Business process coordinator: Tom Haegley

Consultant: Teresa Braganza

Subject matter expert: Michael Iuliano

File version: 1.0 (last updated on 01/29/01)

Path: -> M:\MBUSASAP\Implementation\3 Business Scenarios\Accounts Payable\AP_busse_7.4 Automatic Clearing.doc

Tasks included:

Automatic Clearing

Task/Script Overview:

If open items are cleared in one or more accounts without the need for clearing entries (no adjustment), the system generates a clearing document header for each company code involved in the clearing procedure. The system also generates this document header if open items are cleared by running the clearing program.

Clearing Entries

In clearing open items, the system automatically generates the necessary clearing entries. These postings contain all information necessary for properly updating transaction figures, commitments, and account balances. Separate clearing entries can be generated for each of the different company codes, business areas, accounts, or trading partners.

It is also possible to distinguish clearing entries by other criteria such as assignment, reference number, or contract number and at the same time to transfer their account assignments to the cleared items.

Automatic Clearing

The clearing programs SAPF123 and SAPF123W have been replaced by the program SAPF124. This new clearing program uses the clearing transactions that are available for manual account clearing so that the system can post any exchange rate differences or generate transfer postings if the items being cleared have different business areas or trading partners. Furthermore, the new program can clear documents that were posted using the net method and documents that contain parallel currencies.

The system no longer uses the business area and trading partner entries as fixed criteria for grouping open items for clearing so that automatic clearing can be performed across multiple business areas.

You also have to specify a clearing date.

Procedural Steps:

Automatic Clearing

Access Transaction by:

Via Menu:

Via: Accounting à Financial Accounting à Accounts Payable

Periodic Processing à Automatic Clearing

Via Transaction Code:

F-13

Field	Possible Entries	Action
Company Code	MBUSA = 1336	Required
Fiscal Years	Respective fiscal year	Optional
Document Number	Not necessary – automatic clearing will "sweep" vendor	Not necessary
Posting Date	Posting date range for documents to be cleared	Required
Select Vendors	If you select this field, then all vendor open items which are not special G/L transactions are selected.	Required
Vendor Accounts	Vendor #150001 – DCAG Dummy	Required
Clearing Date	Date which is used when entering the document in Financial Accounting or Controlling.	System default
Test Run	If you set this indicator, then the program will be started in test mode. In this mode, the system does not make any changes to the database or to the archive but all checks are carried out.	Optional
Detail List with error log	Choose this option to create a detailed list of selected open and cleared (or clearable) line items. The program groups together and displays any groups of items that meet the system and user criteria. Once you execute an update run, you can view the error log to find out why a group of line items that could be cleared were not cleared.	Optional
Only docs which can be cleared	If you select this indicator then only documents which can be cleared are displayed in the detailed list. This indicator does not affect the brief list (statistics).	Optional